Basic Timetabling for department heads

Timetables are always there to greet us at the start of the new term as teachers, but what happens when we get to be managers and need to do our own staffing timetables or indeed the whole schools timetable.  Ideally you should love puzzles and a little bit of maths. After this a sense of humour as it can take weeks to get a large schools timetable correct and then someone on the staff will say can you just change this for me without realising the repercussions on others as well as the time to reshuffle others around.

In Technology for instance each year group on a rotation timetable needs to go to each member of staff in turn to ensure they get their full curriculum quota.

Here is an example of one such set of groups year 7.  It is for a group of 5 classes labelled X1-5 for ease but you can easily put the class name in e.g. 7AB, 7EF, 7JF, 7DE and 7VG.

Each group must do food technology, graphics, electronics, control and resistant material projects.  There are 5 teachers needed to deliver it. here is a suggested approach to timetabling this rotation. The initials of the teachers are EF, NS, TG, AM and HC.

Group DateSept-Nov DateNov -Jan DateJan – Mar DateMar – May DateMay – Jul
X1 HCFood TGResistant Materials AMGraphics NSElectronics EFControl
X2 EFControl HCFood TGResistant Materials AMGraphics NSElectronics
X3 NSElectronics EFControl HCFood TGResistant Materials AMGraphics
X4 AMGraphics NSElectronics EFControl HCFood TGResistant Materials
X5 TGResistant Materials AMGraphics NSElectronics EFControl HCFood

This is quite simple as each is moving along but can be readjusted if the teacher stays with the class except for food lessons as a change of classroom is needed. See the timetable below. As you can see there are two different resistant materials projects for this particular rotation. But anything can be inserted e.g. History/English or other year groups and their projects including exam classes.

Group DateSept-Nov DateNov -Jan DateJan – Mar DateMar – May DateMay – Jul
X1 HCSafety

Food

TGSafety

Electronics

TGResistant Materials 1 TGGraphics TGResistant Materials 2
X2 EFSafety

Resistant Materials 1

HCSafety

Food

EFGraphics EFResistant Materials 2 EFElectronics
X3 NSSafety

Electronics

NSGraphics HCSafety

Food

NCResistant Materials 1 NCResistant Materials 2
X4 AMGraphics AMElectronics AMResistant Materials 1 HCSafety

Food

AMResistant Materials 2
X5 TGSafety Resistant Materials 1 TGElectronics TGResistant Materials 2 TGGraphics HCSafety

Food